Author Info:
Digital Media Press
8799 NW 110th St.
Hialeah Gardens, FL 33018

Unzip the contents of this file to a directory you will remember.

Double click on the file called Easy Time and Billing.msi.

If you have Windows 95, 98, or NT 4, and you get an
error message or a message stating that Windows Installer
is not installed on your system, 

then download the Windows Installer for Windows 95 and 98 at
http://www.microsoft.com/downloads/release.asp?ReleaseID=17343

or download the Windows Installer for Windows NT 4 at
http://www.microsoft.com/downloads/release.asp?ReleaseID=17344

Enjoy,

Digital Media Press


e-mail:
excelrepone@hotmail.com

Visit us at:
http://excelrep.hypermart.net/index.htm

For support:
http://excelrep.hypermart.net/Support.htm

To Purchase:
http://excelrep.hypermart.net/Purchase.htm


To add an Employee, Subcontractor, Vendor:

Whats the difference:

Employees:	Perform labor for your company and
		have State and Fed taxes deducted
		from their paychecks each pay period.
		By law, employees make overtime after
		40 hours in a week.  Declared as salaries
		and wages expense.

Subcontractors:		People who perform work for your
			company but do not have taxes 
			withheld.  These people receive
			1099's at the end of the year and
			are responsible for paying their own
			taxes.  You are not required to pay
			overtime, optional.  Usually declared
			as subcontractor expense.

Vendors:		Companies who perform work for your
			company.  Usually corporations, sole
			proprietors.  You are not required to
			pay overtime, optional.  Expense
			declaration depends on service
			performed.
			

Go to the Add Employee tab and click the Add New Employee button.
Add all the information on the right side.  Be sure to assign a
Unique ID such as the three beginning letters of the last name
and two from the first name if employee or subcontractor, or
the first three letters plus numbers if a company.  Just make
sure it is unique from all the others assigned.

If the employee is paid by hour then select Hourly Rate from the
Pay Type Box and enter an Hourly Rate.  Chose if the employee
makes overtime after 40 hours at time and a half.  

If the employee is paid by the hour and does piecework where he
is paid per job then select Both from the Pay Type box and enter
the Hourly Rate the employee makes when working only on an
hourly basis.

Note that if you have an employee classified as Both on the Pay
Rate, any hours accumulated during flat rate piecework are not
calculated towards overtime.  Only hours clocked at an hourly
rate can effect overtime.  This means that if the employee
worked 39 hours within a weeks time and on the last day of
payroll he paints a house for you and clocks 14 hours, he
will not get time and a half, he will get his hourly rate
for 39 hours and the flat pay you entered for the paint job.
Very nifty feature. 
Works exactly the same way for Subcontractors and Vendors.
Click Save Changes.  



To Edit an Employee, Subcontractor, or Vendor:

Click the Employee, Subcontractor or Vendor name on the left.  
Click Edit Employee.  Make any changes necessary,
then click Save Changes.



To Delete an Employee, Subcontractor, or Vendor:

Click the Employee, Subcontractor or Vendor name on the left.



To add a Client:

Go to the Add Client tab and click the Add New Client button.
Add all the information on the right hand side.  Be sure to
assign a Unique Client ID.  If the client is billed hourly
then select Hourly Rate from the Bill Type Box and enter an
Hourly Billing Rate.  If the client is billed per the hour
and you perform piecework at varying rates then select Both
from the Bill Type box and enter the Hourly Billing Rate you
bill the client when performing work on an hourly basis.
  
If it is client who gets billed differently per job then
leave the Hourly Billing Rate at zero and select Per Job
in the Bill Type box.  If you plan on charging tax some
or all of the time then enter a tax rate. You later have
the option of charging tax or not for each particular
billing entry. If you will not be charging any tax then 
leave the tax rate box empty. 
Click Save Changes.



To Edit an Client:

Click the Client name on the left.  Click Edit Client.
Make any changes necessary, then click Save Changes.



To Delete a Client:

Click the Client name on the left.  Click Delete Client. 



To Add Payroll:

Go to the Payroll Entry tab and select a calendar day on the
right hand side. Select an employee, subcontractor or vendor
from the drop down box.  Select a start time beginning at or
after 12:00AM and ending time which ends before 11:45 P.M.
All entries must be from 12:00 A.M. to 11:45 P.M.
The same exact rule goes for Billing.   If the work your man
is doing is per  hour then leave the hourly option checked.
If it Flat Pay for this one job then check Flat Pay and enter
a Flat Pay Amount.  Click Add Payroll Entry.



IMPORTANT NOTE:
When you first start the program and go to the Payroll Entry
Tab, or Billing Entry Tab, you will see all entries in the
grid on the bottom of the program from the beginning of the
month till the current day on the calendar.  If you click on
a different calendar day, then the records will show from the
beginning of the month until the day you have selected.

What does this all mean?  Well if you aren't sure if that
employee, subcontractor, vendor or client already has an
entry for that particular day, then select the final day of
the month and it will show you all entries until the end of
the month.  Then determine which payroll entries you have
not made and start from there.
This note is applied for employees as well as clients.



To Add a Billing Entry:

Go to the Billing Entry tab, and on the left hand side,
select a calendar day.  Then select a client from the
drop down box.  Select a start time and end time.
Again, all time entries must be from 12:00 A.M. to 11:45 P.M.
If it is hourly bill then leave the hourly option checked.
If it Flat Charge for this one job then check Flat Charge
and enter a Flat Charge Amount.
Click Add Billing Entry.



To View or Delete Payroll or Billing Time you have
several choices.

Go to the Payroll Entry Tab and select the entry from the
bottom grid by clicking on the very left side and highlighting
it.  Press the DELETE key.

Go to the Reports tab, select a From date on the left and a To
date on the right.  If you select an employee on the left or a
client on the right then the report will contain information
for that particular employee or subcontractor starting with
the date on the left calendar to the date on the right calendar.
If left blank then the report will contain information for all
the employees or clients from the day of the calendar day on the
left to the calendar day on the right.  Click the View/Delete
button corresponding to employees or clients. If you want to
delete any entries, then once the new screen pops up, go to the
left of the record you want to delete.  The cursor will display
as a right arrow. Click the left of the record to activate it
and press delete.



To View or Print Payroll or Billing Time:

Go to the Reports tab, select a From date on the left and a To
date on the right.  If you select an employee on the left or a
client on the right then the report will contain information
for that particular employee or Client starting with the date
on the left calendar to the date on the right calendar.  If
left blank then the report will contain information for all
the employees or clients from the calendar day on the left
to the calendar day on the right.  Click the View/Print
button corresponding to employees or clients.



To Backup your Data:

Go to backup menu and click Save Data.  Choose the directory
where you want to save your data.  Your best bet is to save
to some type of removable media such as a floppy.


To Reinsert Data from Floppy back to the Program:

Go to backup menu and click restore data.  You will have two
chances to turn back.  If you continue, then restart the
program and you will see that all data has been copied from
the backup back to your program.


Tips:

If you have a particular client which you perform several
different tasks or which requires different timesheets or
invoices, No Problem.

Let's say that I have a Client named Lefmark and I am in in
the Janitorial Business.  Lefmark has three different
properties which I have different billing methods for.
The properties are Westland Mall, Kendall Mall, and the
last is Cutler Ridge Mall.  At the first property, I
perform Janitorial Services for $14.00 an hour, at the
second I perform Janitorial Services for $15.00 an hour,
and at the third, I perform Pressure Cleaning.

I start by entering Lefmark as a new client and continue
as normal until I reach the Unique Client ID section.  I
would enter the specific property name and the billing
rate for this property.  After saving this record, you
repeat the process again.  You can skip all the repetitive
contact information if you like.  Upon reaching the
Unique Client ID, I enter the second property name, and so
on until all three have been entered.  Now I can bill each
property separately without any hassle and use the Unique
Client ID as the identifier when inserting a billing entry.
The same exact rule applies for employees, subcontractors,
and vendors.  If you pay them differently per hour
depending on the task that is being done, then insert
as many needed entries and use
the ID as the specific identifier. 

That's it.  Enjoy the program.
